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AI & Automation for SMEs

Work less, achieve more.

Octomate connects your tools, automates your repetitive processes and puts artificial intelligence at the service of your business — no code or technical team required.

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Our services

What actually changes your day-to-day

We don't sell technology. We sell efficiency, speed and output.

AI Agents

Your business, always available

Connect your company WhatsApp with an AI agent that serves your customers in real time: schedules appointments, answers questions and sends quotes — without you having to be on call.

  • 24/7 support, no fixed cost Your agent doesn't get sick or take breaks. Always available for your customers, at any hour.
  • Zero missed appointments Schedule, confirm and remind appointments automatically. Fewer calls, more customers served.
  • Instant quotes Generate and send proposals in seconds, directly from your customers' chat.
  • Customers who return A fast, personalised response builds loyalty. Your competition takes hours; you take seconds.

Imagine: a clinic that books via WhatsApp without a receptionist, or a shop that answers questions at 2am.

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Automation

Forget the tedious stuff

Quotes, invoices, follow-ups, reports... The repetitive processes that steal hours from your week. We automate them so you can focus on what really grows your business.

  • Invoicing without lifting a finger Generate, send and record invoices automatically when closing each job or order.
  • No copy-paste errors Eliminate copy-pasting between apps. Data flows on its own, with no human error.
  • Hours back every week Tasks that stole hours from your day run in seconds, on their own, without you doing anything.
  • Flows built for you We adapt every automation to your way of working, not ours. Your business leads.

A workshop that generates quotes and invoices automatically when closing each job, without copying or pasting.

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Who we are

Four specialties.
One complete team.

We are a team of four professionals with complementary profiles, united by a real mission: to help SMEs recover time and reduce costs by making technology work for them.

No smoke or empty promises. We work with you, understand your business and build the solution you need — because we genuinely want to help.

Technology
Architecture, integrations and development of automated systems.We build the infrastructure that connects tools, data and processes.
Data & AI
Intelligence applied to business.We turn scattered information into automations, analysis and agents capable of acting using the real context of the company.
Digital product
Experience, flows and interfaces.We design simple, clear and easy-to-use solutions for both internal teams and customers.
Sales & Client
Close and continuous support.We speak your language, understand business needs and support you throughout the whole process.

The process

How we work with you

No endless meetings or complicated processes. From idea to results.

  1. 01

    We audit your business

    We analyse how your company works, what processes you have and where you can save time and money.

  2. 02

    We send you a proposal

    Based on what we find, we propose what we think fits best. No commitment required.

  3. 03

    We develop the solution

    We define the flows, connect the tools and build the system your business needs.

  4. 04

    We deliver and implement

    We hand it over fully working and guide you through integrating it into your daily workflow.

  5. 05

    Your business grows

    You enjoy the results: more time, more clients, and a business that works for you.

Ready to take the step?

Tell us what you need and we will help you identify the solution that can have the biggest impact on your business.

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FAQs

Frequently asked questions

We answer the common questions before automating your business.

What is Octomate?

Octomate is a company specialised in automation and artificial intelligence for SMEs. We help businesses save time, serve customers better and automate repetitive tasks.

What type of companies can work with you?

We work with SMEs from almost any sector: hair salons, gyms, workshops, agencies, clinics, real estate businesses, restaurants and many more.

What services do you offer?

We create custom automations, AI agents for text and voice, tool integrations, websites, eCommerce and Google Business Profile optimisation.

What can an AI agent do?

It can answer customers 24/7, manage appointments, resolve questions, generate quotes, capture leads and automate conversations from WhatsApp, web or other channels.

Does AI replace my team?

No. AI handles repetitive tasks and initial support so your team can focus on higher-value work.

Are automations customised?

Yes. We analyse how your company works and design automations adapted to your current processes and tools.

Do I have to change my current tools?

Not necessarily. We adapt to the tools you already use and only integrate new systems when it makes sense.

How does the process work?

First we run a free audit to detect automation opportunities. Then we prepare a customised proposal and, once approved, implement the solution.

Is there any lock-in?

No. We work without lock-ins.

How long does a project take?

It depends on the project, but we prioritise agile and fast implementations thanks to modern tools and AI.

Do you offer support?

Yes. All services include maintenance, support and the option to request improvements or monthly iterations.

What happens if something fails?

We monitor systems and provide support to resolve incidents quickly.

Can I try it first?

Yes. We offer demos and pilot tests in many cases.

How do payments work?

We usually work with an initial setup payment and a monthly fee for maintenance, support and service continuity.

Do automations work for small businesses?

Yes. In fact, SMEs are often the businesses that save the most time and money by automating processes.

What type of processes can you automate?

Invoicing, lead management, automatic replies, bookings, sales follow-up, reporting, emails, CRM, documentation and much more.

Why Octomate?

Because we combine real automation, artificial intelligence, implementation speed and close support to create useful solutions from day one.